Automated Recruitment Process to Improve the Hiring

Connor Keppel

As HR technology moves to the forefront of employee experience, an automated recruitment process crucial for optimising your hiring process in 2023 and beyond.

In this article, we’ll review how automation can enhance your recruitment goals without sacrificing candidate quality. So that you can recruit better, faster, and regain control of your process.

What is Automated Recruitment?

We often wish some recruiting processes could handle themselves. With automated recruitment, they do: automation helps you speed up and improve the entire hiring process by automating laborious, routine tasks.

With this approach, steps like sourcing candidates, tracking applicants, resume screening, scheduling interviews, and generating offer letters become less about tackling the grunt work and more about making strategic decisions.

When brought in by the right tools, automation saves you time, reduces errors, and provides valuable data insights.

The Benefits of Automating the Hiring Process

The benefits of automating the hiring process are many. Here are some of them:

Increased productivity: Automation empowers you to work more efficiently and make better decisions faster. When formerly long and tedious steps – like manual resume screening and interview scheduling – take no time at all, you can focus on higher-value and strategic tasks.

Improved quality of hire (QoH): Because automation can remove variables that are not predictive of job performance, it helps you focus solely on characteristics that influence job success – such as proven skills and experience. Removing the bias and unreliable indicators is likely to result in an uptick in your QoH metrics.

Enhanced candidate experience: If your process improves, so does your candidates’ experience. Automating lengthy steps will help you streamline the process on their side, which means stronger relationships and, as a result, faster responses.

Bias-free hiring: No matter how experienced you are, you’ll always be prone to common hiring biases. Automation technology removes those biases by using data-driven algorithms to screen, assess, and rank candidates. This ensures a more objective hiring process and promotes Diversity, Equity, and Inclusion (DEI) in the workplace.

Reduced time to hire: The faster your time to hire, the more productive your hiring managers and the more positive the candidate experience. Once you automate steps like candidate pre-screening and assessment, you significantly reduce the overall time to hire and decrease the risk of losing top talent.

How to Use An Automated Recruitment Process?

You can use automation in various ways throughout the hiring process. Here are a few examples:

Job advertising: Use programmatic job advertising to target ideal candidates across the internet. Automated advertising budget management helps reduce costs and improve the effectiveness of job postings.

Applicant tracking: Implement an Applicant Tracking System (ATS) to collect and track the recruitment process in a hiring database. An ATS will help you automate resume screening, interview scheduling, candidate communication, and more. According to

Pre-screening candidates: Implement pre-recorded video interviews to minimise the time spent on phone screens. This way, candidates can answer predefined questions in their own time, and recruiters can review the videos at their convenience.

Simplify scheduling: Allow candidates to schedule and reschedule interviews themselves using interview scheduling software. This removes the need for unnecessary back-and-forths and saves recruiters’ time.

Build a branded talent pipeline: Use automation to attract high-quality candidates through strategic outreach on social media and other online platforms. With automated content publishing tools, you can better target the right audience and increase brand awareness.

Implement evaluation processes: Set up talent workflows that include online and mobile evaluations to collect interviewer feedback. Automated reminders make sure you’re always completing each and every evaluation on time.

Candidate Relationship Management (CRM) system: With a CRM system, you can streamline communication and collaboration with candidates. It’ll be especially helpful when sending personalised messages and tracking interactions.

Streamline job posting and advertising: Forget posting jobs one by one. Automate job postings to reach a wider audience and push out branded content that highlights employee experiences and your company’s culture.

Automate resume screening/shortlisting: Breeze through the resume screening and reformatting process! Be quick to identify top candidates based on desired skills and qualifications with solutions like Allsorter’s resume reformatting tool.

Automate offer letter generation and onboarding: If your onboarding process takes too long, consider automating the generation of offer letters for timely delivery and faster connections with candidates. This ensures a seamless experience for candidates and saves valuable time for recruiters.

10 Effective Ways to Automate Your Recruitment Process with the Right Tools

When you’re ready to get started, take a look at the following processes in your agency and see if there’s a potential to automate some of them:

Applicant Tracking System (ATS): Implement an ATS software like Workable to manage candidate applications, track their progress, and store relevant information in a comprehensive database.

Job Board Integration: Use ATS integrations with job boards to automatically post vacancies and update them as needed across multiple platforms. Instead of doing it manually, you can use tools like BambooHR.

Resume Screening: Leverage AI-powered tools to screen resumes and identify the most qualified candidates based on predetermined criteria. For example, Allsorter focuses on removing bias from CVs with its automated resume reformatting tool.

Chatbots: Integrate chatbots like Paradox’s Olivia on your website to engage with candidates, answer frequently asked questions, and collect basic information before passing it on to the HR team.

Automated Interview Scheduling: Use scheduling software that syncs with candidates’ calendars to streamline the interview scheduling process and avoid back-and-forth communication. Calendly is a good, popular, and cost-effective option.

Pre-Employment Assessments: Employ online assessments with tools like Vervoe to evaluate candidates’ skills and qualifications and automatically rank them based on their performance.

Video Interviews: Conduct automated video interviews where candidates respond to preset questions, allowing the hiring team to review and compare responses at their convenience. Tools like VidCruiter make this a breeze!

Reference Checking: Implement tools like Checkster that automate the reference-checking process, soliciting feedback from previous employers and summarising the results for easier evaluation.

Background Checks: Services like Rippling can automate background checks, verifying candidates’ employment history, criminal records, and other relevant information prior to hiring them.

Onboarding Workflows: Develop automated onboarding workflows through tools like Click Boarding that guides new hires through the necessary paperwork, training modules, and orientation processes.

Enhance Your Hiring Process with Automated Recruiting Software

When paired with a recruiter’s vital human touch, automation can expedite your process while directly improving the candidate experience. Because the more optimised your strategy, the better your results!

Thanks to HR technology, recruiters like you can hire more quickly and meet high candidate expectations like never before. So put them to exceptional use, streamline your recruitment efforts, and make better, more objective hiring decisions!